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DeskAgent

Turn repetitive business tasks into one-click automation

DeskAgent is an AI-powered desktop assistant that connects your everyday tools - email, invoicing, support tickets - and automates the workflows that typically consume hours of your day.

DeskAgent Main Interface
DeskAgent Main Interface - Your AI-powered workflow automation dashboard

The Problem We Solve

Every business professional struggles with the same productivity killers:

  • Hours on email - Writing responses, following up, organizing your inbox
  • Manual data entry - Creating quotes and invoices, copying between systems
  • Support backlog - Researching answers, maintaining consistent quality
  • Repetitive tasks - Same questions, same workflows, every single day

The Hidden Cost

Skilled employees spend 30-40% of their time on tasks that could be automated. For a €50/hour employee working 8 hours daily, that's €80-120 lost per day in productivity.

What DeskAgent Does For You

Real Time Savings

Task Before After Time Saved
Morning inbox triage (50 emails) 45 min 30 sec 44 min
Drafting customer reply 15 min 1 min 14 min
Creating a quote 20 min 2 min 18 min
Matching payments to invoices 30 min 1 min 29 min
Organizing weekly newsletter cleanup 10 min 0 10 min

Bottom Line

Save 2+ hours daily - that's over 40 hours per month you get back for high-value work.

How It Works

graph LR
    A[Click agent tile or chat] --> B[AI understands intent]
    B --> C[Tools execute actions]
    C --> D[You review & approve]
    D --> E[Task complete]

Simple ways to start:

  1. Click an agent tile - Pre-built workflows for common tasks (Daily Check, Create Offer, etc.)
  2. Use the chat - Ask naturally: "Create an invoice for last month's consulting work"
  3. Define keyboard shortcuts - Trigger agents with a hotkey for instant access

What happens next:

  • AI plans the steps and connects to your tools
  • You review the results before anything is sent
  • Task completed in seconds instead of minutes

Key Features

One-Click Workflows

Pre-built agents handle complex multi-step tasks:

Agent What It Does Time Saved
Daily Check Organizes inbox, flags important emails, archives newsletters 30+ min/day
Create Offer Extracts customer info, creates quote, emails PDF 15+ min/offer
Check Payments Matches bank transfers with open invoices 20+ min/week
SEPA Transfers Reads invoices, creates bank transfer files 10+ min/invoice

Deep Integration

Works with the tools you already use:

Category Supported Tools What You Can Do
Email & Calendar Microsoft Outlook Read, reply, organize, schedule
Invoicing Billomat, Lexware Office Create quotes, invoices, track payments
Support UserEcho Monitor tickets, draft responses
Documents ecoDMS, Paperless-ngx Archive, search, organize
Banking Any SEPA bank Generate transfer files

Multiple AI Backends

Choose the right AI for each task:

Backend Best For Cost per 1M tokens Quality
Claude Complex reasoning, customer-facing $3 / $15 Premium
Gemini Daily operations, high volume $1.25 / $10 Great
Ollama Privacy-first, offline Free Basic

Transparent Costs - Example Calculation

60 tasks per day with Gemini ≈ $1/day (~$20/month)

A typical task (reply to email, check inbox) uses about 15,000 tokens and costs ~$0.015-0.02. Choose the right model for each task - and switch anytime. No subscription traps, you only pay for what you use.

Local Models (Ollama)

Ollama requires strong local hardware (GPU with min. 8GB VRAM) and is not yet suitable for complex agentic tasks. For multi-step workflows, commercial models from Anthropic (Claude) or Google (Gemini) have a significant advantage.

Privacy & GDPR Ready

Your data stays protected:

  • Runs locally - DeskAgent runs on your computer, not in the cloud
  • Smart Anonymization - Personal data (names, emails, IBANs) is automatically replaced with placeholders before being sent to the AI. The AI only sees [PERSON_1] or [EMAIL_1]. The placeholders are replaced with real data only on your computer.
  • You control - Review every email draft before it's sent
  • Compliant - Built for EU data protection requirements

Who Is DeskAgent For?

  • Small & Medium Businesses

    5-50 employees handling customer communication.

    Maximize productivity without hiring more staff.

    See workflows

  • Professional Services

    Consulting, engineering, software development.

    Time-based billing with invoice automation.

    Billing guide

  • Support Teams

    Handle product questions efficiently.

    Consistent, knowledge-based responses every time.

    Support guide

  • Solo Professionals

    Freelancers and consultants.

    Enterprise-level tools without enterprise costs.

    Get started

What Users Say

Accountant

"It totally changed my work. No more tedious search for missing invoices, checking accountings."

University Professor, Business Informatics

"Any IT company with more than seven employees will soon be too large. The rest of the work can be automated."

Get Started in 5 Minutes

  • Quick Start

    Install and run your first task in 5 minutes

    Quick Start

  • See It In Action

    Step-by-step examples of common workflows

    Guides

  • Connect Your Tools

    Set up Outlook, billing, support, and more

    Extensions

  • Questions?

    Answers to common questions

    FAQ

System Requirements

Component Requirement
Operating System Windows 10 or 11
Email Client Microsoft Outlook (for email features)
Internet Required for cloud AI (optional for local models)
Disk Space ~2 GB (including Python and dependencies)
RAM 8 GB minimum (16 GB for local AI models)

Contact

Ready to automate your office work?